How to choose the right email address?

These days, everything on the world wide web appears to be out of stock. Whether it’s your favorite Twitter username or a domain name of your preference. We’ve all experienced the agony of not being eligible to choose our favorite usernames. Finding an appropriate email address for your personal email account is an even more prevalent and aggravating issue. Unless you have a one-of-a-kind name, your chances of getting suitable email credentials are quite limited. Someone else may have already grabbed all of the catchy email address ideas that have come to mind. So, in this guide let us look at some of the possibilities and ways to choose the right email address for your personal, and professional accounts!

Why is your email name important? 

You may assume that selecting an email address is straightforward and requires no effort. While this is somewhat correct, having an appropriately picked email address has a significant influence on both your career and personal life.

What email address you choose to conduct that first contact, has a major effect on the receiver.  First impressions online are created by your title, username, email address, and how you greet them.
What email address you choose to conduct that first contact, has a major effect on the receiver. First impressions online are created by your title, username, email address, and how you greet them.

Numerous research on email open rates have discovered that respecting the sender is probably the single most important element in whether or not an email gets opened. Consider this: if you use a humorous email account to apply for a job and submit your CV, there is a potential that your email may be ignored since it seems unprofessional. 

As a result, it might be critical in selecting the appropriate email address. Your email’s “From” name speaks volumes about yourself!

First impression is the best impression

A typical email may convey incompetence or, worse, create a bad impression of what you’ve been doing with your mail. Everything will be Ok if you just use your email for personal purposes, such as enrolling for social media profiles. Nevertheless, if you are using your mail to interact with people, it is always preferable to use a better name in order to make a better first impression.

This is especially important if you use your email for professional purposes. A branded email demonstrates to the rest of the world how competent you are. Not only that, but by utilizing a nice email address, you are effectively indicating to others that you are detail-oriented!

Don’t let others think that your email address is a scam!

Since anybody can register an email address and unethical individuals may simply send spam messages. Thus, maintaining a professional email name is even more crucial. You don’t want your email to enter a label as spam!

When your email address is questionable, several spam and virus filters will immediately block or shift your mails to the Junk Mail bin. As a result, having a professional email address minimizes the possibility of your messages jumping or being directed to the trash bin!

Maintain credibility throughout the email address

When you choose a professional work email name, you give the recipients a sense of trust and security. People are more inclined to read an email from a trustworthy source than one by someone that “sounds” shady, such as “[email protected]” or “[email protected].”

A gateway to effective communication

Whilst social media networks such as Facebook have developed as popular modes of effective communication, email remains one of the most significant channels for professional communication. People still use email on a daily basis, and it is unlikely to be replaced in the near future.

When it comes to job and organization, email is a critical communication medium that should not be overlooked. After all, you’ll never submit a resume through Facebook or Instagram!  According to surveys, individuals see emails as more “meaningful” than messages received via social media.

As a result, email retains the title as the “king” of digital communication, which is why you must select an appropriate email handle.

A medium for digital advertising

One of the advantages of utilizing trademarked email is that you are advertising yourself or the organization every time you write an email. If you just use an email for personal purposes, this explanation may not be as compelling. Nevertheless, if you use your email for customer engagement and commercial objectives, a decent name might help you establish brand recognition.

The three golden rules to choose a professional email address

Almost 75% of customers feel that maintaining a respectable email address is essential for small businesses to develop credibility. In this modern world where individuals are wary of online fraudsters and scammers, establishing a professional email account is the best you could do to get off on the right foot. So, to generate a professional email address, follow these three golden principles.

Number 1: Customized professional domain name

When it concerns professionalism, you should always utilize your unique domain. You want to make a good first impression, so you use your own domain. For example, instead of [email protected] or just about any cheap email service source, use [email protected].

Nonetheless, purchasing a domain is inexpensive, and generating an email address from your domain costs only a few minutes. If having a customized domain email could increase your reputation and make you, your company, and your website appear more straightforward, it’s the best advice anyone can give!

A typical email is all too popular these days, and many unscrupulous people use them to spam and swindle others. In business, utilizing a generic email is constantly perceived as careless or unskilled. This will convey the image of a “fly-by-night” operation or hoax.

Furthermore, when utilizing your own domain addresses, there are a plethora of fantastic and distinctive names to choose from. You don’t have much of an option with a free service like Gmail since most of the email entries are already taken. You may use Dwayne Johnson directly as your domain email instead of [email protected].

Number 2: Make it simple, yet catchy

When you have to use your personal customized domain email, you may utilize a brief and simple email name. First Name Alone – [email protected], is the most basic and widely used business email structure. Displaying simply your first name is straightforward to recall, creates a personal relationship with customers, and enables you to maintain anonymity if you do not wish to reveal your full name.

First Name, Last Initial – [email protected], this is a much better alternative to use if you have two persons with the same first name in your organization or firm. First Initial, Last Name – [email protected], this is the second popular choice after “first name alone.” People are more likely to memorize your last name than your first name, and you are much less prone to have duplicate email accounts.

Full Name – [email protected], a popular personalized email name for those who wish to brand themselves. Several executives and sole entrepreneurs, such as real estate brokers and salespeople, would explore this choice as part of their branding strategy.

Number 3: Maintain the “valuable” factor

This regulation applies mainly to major corporations since you cannot register email names such as [email protected], [email protected], or [email protected]. Customized domain emails, on the other hand, are possible. If you possess the domain, you may use it to generate unique email names for your business.

For example, you may establish and utilize [email protected] on your site to make it clear to customers that this mail is intended for contact and inquiries. You may also conduct all sales-related interactions with your clients at [email protected]. And that is why owning a customized domain email address might be beneficial.

A generic address, such as [email protected], appears more sophisticated. It’s also much handier since mails sent through the address can face multiple forwards to several accounts. A sales account, for instance, can have a potential route to your private email address and your marketing director. 

Finding people by email address

When We mention a “personal” email account, We don’t just mean a Yahoo, Gmail, or Msn account. We also mean their personal organizational email account, Web hosting domain mail, blogging mail address, or any other Web domain email name We can uncover. Due to the obvious web’s depth, range, and accessibility of content channels, you can get contact details for almost everyone who has an email name, although if they don’t aggressively market it on their site. Everything you must do is browse and refine your pursuit till you hit pay dirt.

Reverse email lookup

Reverse email lookups can scan the internet and check what websites that email is being used on.
Reverse email lookups can scan the internet and check what websites that email is being used on.

A reverse email search tool is an internet application that can assist users in determining who may be approaching them through email and for what reason, particularly if the email account is unfamiliar or questionable. You may also use it to discover more about the individuals you’re interviewing or the customers (for marketing and advertising professionals) you’d want to convert. The following items are the possible search results:

  • Full name of the sender
  • Any nicknames
  • Any nicknames
  • Their contact information, both cellphone and telephone
  • Every social media account (Linkedin, Facebook, Twitter, etc.)
  • Photographs of the sender

Importance of reverse email lookup

Consider a fraudster sending you an email purporting to be the actual owner of a company in order to get you to click an email and unknowingly download a harmful file that would steal your data. Based on statistics, the typical email user gets 16 fraudulent emails per month, thus the odds of facing fraudulent activities are rather significant.

As not every prospect is truthful with interviewers and corporate representatives, these technologies are essential when recruiting employees. If you do not verify the authenticity of the material, you may engage someone who may cause more harm than benefit to your company.


Find email addresses on LinkedIn
Find email addresses on LinkedIn

Finding people by email names on Linkedin is another alternative. Based on the features available on the application, users can find people by email through two effective methods. One is by manual search and one is through an automated Linkedin search. 

Manual Linkedin search

1. Find the user’s email account that you wish to use to access his or her LinkedIn page.

It’s simple to copy the email address to your device’s clipboard by selecting it and pressing CTRL-C or Command+C for Mac users.

2. Created a second browser window and put the following URL into the address bar:

3. Using CTRL-V or Command+V (for Mac users), paste the email account you copied right after the Link.

The URL will be as follows: INDIVIDUAL @EMAIL.COM

4. To access the URL, press the enter key.

The website will take you to a webpage with a LinkedIn profile overview and a hyperlink to browse their entire profile, among other things. You do not have to have a Sales Navigator subscription to view this information.

Automated Linkedin search

Hover onto and follow the simple instructions mentioned on the website. Input the email name of the individual whose LinkedIn account you wish to locate in the form area below and hit the Go! The website will automatically take you to a webpage with a link to their Profile page.

Find email through
Find email through

By far, the best way to find people via their email addresses is through a popular website known as is a great location tool that addresses all the queries of the users by navigating through various websites to find similar search results. All you have to do is, enter the preferred email name on the search bar provided on their official website. The website will automatically search through a constellation of resources and find users with similar or relatable email addresses. 

Emails for success..

In today’s modern era, having an email account is critical. Consider your email to be your online persona, and consider how it will look in ten to twenty years. Your email address reflects who you are as an individual as well as a professional.

Always keep in mind that your email name is about you, and not somebody else. When deciding on a name for your mail, whether for social or business purposes, consider the criteria above to establish a suitable email address that reflects and represents your objectives!

If you found this useful, you may be interested in these articles: